How to Upload Imap Outlook 2016 to Office 365

With today'due south utilize of e-mail y'all almost can't afford to lose a single email so let lone your entire mail archive, Calendar items and Contacts.

This guide is all about backing upward and restoring your Outlook Data. It describes diverse methods and explains which method is best to be used in which scenario.

• Backup and restore POP3 data
• Backup and restore IMAP data
• Fill-in and restore Commutation or Outlook.com information

• Managing pst-files
  • Locate the pst-file
  • Backup the pst-file
  • Restore the pst-file
• Restoring ost-files
• Exporting and Importing data
• Backing up and restoring individual items
• Backup Tools

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Backup and restore POP3 data

When you use a POP3 account, all your Outlook information (emails, contacts, calendar, tasks and notes) is stored locally on your PC inside a pst-file.

• Your recommended backup strategy is to regularly brand a copy of your pst-file to your fill-in location when Outlook is closed.
• Your recommended restore strategy is to rename the electric current pst-file (if still bachelor) and then restore the pst-file from your backup location to its original location.

This whole procedure is explained in further detail in the Managing pst-files section.

Tip!
At that place are besides various free backup tools available to automate the process of backing upwards your pst-file on a regular basis.

If you only want to fill-in a select amount of folders, yous can use the Export and Import method. You lot can likewise choose to backup private items.

Backup and restore IMAP data

When you lot use an IMAP business relationship, your Outlook data is either stored in a pst-file, an ost-file or a combination thereof. This can get in somewhat complex to properly backup both your emails and other data such every bit Contacts, Calendar and Tasks for IMAP accounts.

Your emails and e-mail folders are stored on the IMAP server and are synched with Outlook which stores them in a local enshroud file on your estimator.

• Outlook 2007 and Outlook 2010
  Your mail cache is stored inside a pst-file.
• Outlook 2013, Outlook 2016, Outlook 2019, Outlook 2021, and Office 365
  Your post enshroud is stored inside an ost-file.

You can lookup the location and proper name of the pst- or ost-file as explained in the section: Managing pst-files.

Your other data (Contacts, Calendar, Tasks and Notes) are not stored on and synched with the IMAP post server as the IMAP protocol only supports synching emails.

• Outlook 2007 and Outlook 2010
  Your Contacts, Calendar, Tasks and Notes are stored inside a divide additional pst-file.
• Outlook 2013, Outlook 2016, Outlook 2019, Outlook 2021, and Function 365
  Your Contacts, Calendar, Tasks and Notes are stored inside the aforementioned ost-file only Outlook can be configured to store this data inside a dissever pst-file besides (recommended).

Recommended backup strategy for IMAP
In general, your recommended backup strategy for email is to rely on the backup and retention methods in place past the visitor hosting your IMAP business relationship. Therefor, when this is not the company you work for, make certain you accept a trustworthy mail provider and make yourself aware of their backup and restore services and capabilities.

Your recommended fill-in strategy for your Contacts, Agenda, Tasks and Notes folders stored inside a pst-file is similar to that of a POP3 account; Make a fill-in of the pst-file when Outlook is closed.

When you lot have Outlook 2013, 2016, 2019, Outlook 2021, or Office 365 configured to store your Contacts, Calendar, Tasks and Notes inside the ost-file, the recommended fill-in strategy is to regularly export all folder that are marked with "This figurer merely" to a pst-file.

Alternatives are;

• Switch to a reliable postal service provider.
  Both Gmail and Outlook.com take an first-class track record. Outlook.com has the added benefit that it can also synch your Contacts, Calendar, Tasks and Notes folders every bit it is an Commutation business relationship and not an IMAP account which greatly simplifies the backup and restore process and capabilities.
• Export your data to a pst-file on a regular basis.
• Brand backup copies of your cached pst-file or ost-file. However, be aware these can't be restored under all circumstances (see the restore section below).

Recommended restore strategy for IMAP
Every bit mentioned earlier, when using IMAP, you'd normally rely on the company hosting your IMAP business relationship to make sure your mail data remains available and that individual items can be restored.

Therefor, the recommended restore strategy for IMAP mail is to employ the methods or processes provided by your provider to restore your mailbox or individual items.

When y'all have a corrupt local mail cache, the recommended restore strategy is to rename the ost-file or pst-file that contains the cache of your IMAP information to .old when Outlook is closed. Upon restarting Outlook, Outlook volition create a new local enshroud file containing all the data from the IMAP mail server.

When you have stored your Contacts, Calendar, Tasks and Notes data within a separate pst-file (as recommended), then your recommended restore strategy is to rename the electric current pst-file (if still available) and restore the pst-file from your backup location to its original location.

When y'all have stored your Contacts, Calendar, Tasks and Notes data inside the ost-file of your IMAP account, so you'll have to import or manually re-create this data from a your previously made pst-backup.

Notation:
When you simply have the ost-file pst-file of your IMAP business relationship and wish to restore that, come across the Restoring ost-files department.

Fill-in and restore Exchange or Outlook.com information

When you use an Exchange account (Outlook.com accounts are Exchange accounts as well), all your Outlook data (emails, contacts, calendar, tasks and notes) are cached  locally on your PC inside an ost-file.

• Your recommended fill-in strategy is to rely on the fill-in and retention methods in place by the visitor hosting your Substitution account.
• Your recommended restore strategy for individual items is to apply the Recover Deleted Items command on the Binder tab (Outlook 2010/2013/2016/2019) or Tools carte (Outlook 2007) or the "Recover items recently removed from this folder" link at the elevation within the Deleted Items folder (Outlook 2021, 365).
• Your recommended restore strategy for restoring data that isn't offered via the command above is to contact your email ambassador or apply whatever other procedure which the visitor that hosts your Exchange mailbox has in place for this.
• When you have a corrupt local postal service cache, the recommended restore strategy is to rename the ost-file that contains the enshroud of your Commutation information to .sometime when Outlook is airtight. Upon restarting Outlook, Outlook will create a new local cache file containing all the data from the Substitution mail service server.

If you desire to fill-in your data yourself, y'all can use the Consign and Import method. Yous can also choose to backup private items.

Notation:
When y'all but have the ost-file pst-file of your Exchange account and wish to restore that, see the Restoring ost-files section.

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Managing pst-files

Pst-files are not just used for POP3 accounts but can likewise exist used by IMAP and Substitution accounts as archives.

In the case of an IMAP account, information technology is also highly recommended to shop any non-mail data (similar your Contacts and Calendar) inside a pst-file. For instructions on how to do that meet: Don't take a chance losing your Contacts and Calendar when using IMAP in Outlook 2013, 2016, 2019, 2021 or Office 365.

If you want to larn more most the pst-file see; Near the Outlook PST-File.

Locate the pst-file

You can locate your pst-file by using one of the following methods;

• To get an overview of all your connected Information Files in Outlook;
  • Outlook 2007 and previous
    File-> Data File Direction…
  • Outlook 2010 / 2013 / 2016 / 2019 / 2021 / Office 365
    File-> Account Settings-> Account Settings-> tab Data Files
• When searching for a pst-file, make sure you lot include hidden and system files and folders.
• Outlook 2007 and previous (default location)
  • Windows XP
    C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\
  • Windows Vista, Windows seven, Windows eight, Windows 10, and Windows xi
    C:\Users\%username%\AppData\Local\Microsoft\Outlook\
• Outlook 2010 (default location)
  • Windows XP
    C:\Documents and Settings\%username%\My Documents\Outlook Files\
  • Windows Vista, Windows 7, Windows 8, Windows x, and Windows 11
    C:\Users\%username%\Documents\Outlook Files\
• Outlook 2013, Outlook 2016, Outlook 2019, Outlook 2021, and Office 365 (default location)
  C:\Users\%username%\Documents\Outlook Files\

The Data Files tab within Account Settings gives you an overview of your pst-files and allows you lot to easily open its location.

Tip!
Are you non happy with the current location of your pst-file? It is quite easy to relocate it.
When you apply AutoArchive, you can also move that pst-file with a few additional clicks.

Backup the pst-file

Backing up the pst-file is quite like shooting fish in a barrel; you only copy the pst-file to your safe location when Outlook is closed. A rubber location tin can exist any of the following:

• another physical hard drive in your computer
• another physical hard bulldoze in another computer
• an external hard drive
• a network location or NAS
• a USB retention stick
• a Flash retentiveness card
• a CD-R(W)
• a DVD+/-R(W)
• a backup tape
• an online storage location such as Dropbox or OneDrive.

Restore the pst-file

A backup is worthless if you can't restore it. And so we first exam the back-up. Testing the backup when knowing that the original nevertheless works is a lot less stressful then too.

To restore your pst-file, copy the file to the location where you want to piece of work with information technology like:
D:\My Documents\My Outlook\Temp

Notation:
If you restored the file from CD/DVD, brand certain you uncheck the "Read Only" file attribute past right clicking the file and choosing Properties.

Now open up Outlook and connect to the file by choosing;

• File-> Open-> Outlook Data File…

You tin now bank check if the fill-in was successful and make certain you backed up the correct file.

In the example of a real disaster, the original pst-file would exist missing or volition exist beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You and then need to shut Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and, if prompted yet, browse to the location of the pst-file.

When the pst-file is beyond repair, Outlook will start with the message that information technology can't exist opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can't fix the pst-file either, rename the corrupted pst-file to .old and yous would at present be in the situation that the pst-file went missing.

Tip!
If you want to restore a pst-file of a POP3 business relationship on a new computer or after you've recreated your postal service profile run into: Restoring a pst-file of a POP3 account on a new estimator.

Restoring ost-files

Ost-files aren't intended to be backed up and restored. Nonetheless, nether sure circumstances an ost-file can nevertheless be used direct to restore data.

Yous tin restore an ost-file when;

• When the IMAP business relationship the ost-file belongs to is still configured in Outlook and you…
  • haven't removed and re-added the IMAP account.
  • haven't created a new Mail Contour
  • aren't trying to use it for the IMAP business relationship on some other estimator.
• When the Exchange business relationship the ost-file belongs to is still configured in Outlook. This tin also be in a new Mail Contour or on another computer as long as you have connected to the Commutation server at least once.

To restore data from the ost-file;

1. Close Outlook.
2. Rename the current ost-file of the account to .former.
3. Restore the ost-file to the location of the current ost-file and rename it if needed.
4. Disconnect yourself from the network to brand certain that no changes are being synched when the business relationship reconnects. This could for example empty the ost-file if the information was no longer on the server.
5. Commencement Outlook.
6. Export any information that you lot wish to keep to a pst-file.
7. Shut Outlook.
8. Delete or rename your recovered ost-file. If your original enshroud was however working, you tin can rename it back from .onetime or otherwise make sure in that location is no longer an ost-file for your account.
9. Reconnect yourself to the network.
10. Starting time Outlook.
11. Once Outlook is done synching, you can import the information from the pst-file.

Exporting and Importing information

Information technology'south a general misconception that an export of your mail service is a good backup. This misconception gets even bigger when yous showtime the export procedure and see that the default name of the file to export to is backup.pst.

Similarly, an import of your information isn't a proper restore either.

The reason that an export isn't a backup and that an import isn't a restore, is considering you will lose data during this process, even if you configure it to consign or import all the folders and subfolders.

Amongst others, the following data gets lost during an export or import:

• Custom forms
• Custom views
• Message Rules
• Folder properties like AutoArchive settings
• Send/Receive history for POP3 accounts
• AutoComplete enshroud
• and various other data and settings.

An consign of your pst-file to another pst-file can be seen every bit a selective backup since during the export y'all can cull which data you want to backup. This is handy if yous come across no need in backing up the entire pst-file similar the "Sent Items" binder or the "Funny Forrad" folder (who doesn't have one of those?) which tin get quite large over fourth dimension and you might consider them as not of import enough to backup.

Consign the pst-file

Let's say you simply want to consign your Inbox and your Contacts folder;

1. Open the Import and Export Magician
   • Outlook 2007 and previous
     File-> Import and Export…
   • Outlook 2010
     File-> Open-> Import
     (unlike the proper name suggests, information technology also includes consign options)
   • Outlook 2013 / 2016 / 2019 / 2021 / Office 365
     File-> Open up & Export-> Import/Export
2. Choose: Export to a file.
3. Choose: Personal Binder File (.pst).
4. Select the Inbox and press Adjacent (we practise the Contacts folder later).
5. Ready the file location to D:\My Documents\My Outlook\Backup\export.pst
6. Press Stop.
7. If this is a new pst-file, y'all're prompted to set a password for the pst-file. If you don't desire to gear up a password, simply exit the fields black and click OK.
8. To export the Contacts binder every bit well repeat step 1 to 4 and this time select the Contacts binder.
9. If the save location is not gear up to the path y'all've set in step 5 browse to it.
10. Press End to export the Contact folder.
11. Close Outlook and re-create the exported file to your safe location equally described in Backup the pst-file.

Import the pst-file

Importing a pst-file can only be done in a working Outlook situation, like when you've reinstalled your machine, configured Outlook and now want to restore your Inbox and Contacts.

Importing a pst-file can be done in two different means; Automatically through a wizard or manually past dragging and dropping.

Before importing, restore your pst-file:
Copy the file to the location where yous want to work with it like; D:\My Documents\My Outlook\Temp

If you restored from CD/DVD, brand sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties.

Restore through the Import and Consign Magician

1. Open the Import and Export Wizard
   • Outlook 2007 and previous
     File-> Import and Export…
   • Outlook 2010
     File-> Open up-> Import
   • Outlook 2013 / 2016 / 2019 / 2021 / Office 365
     File-> Open & Consign-> Import/Consign
2. Choose Import from another program or file.
3. Choose Personal Binder File (.pst).
4. Browse to the location where you've restored the pst file. For example:
   D:\My Documents\My Outlook\Temp
5. Ready the options to "Include subfolders" and "Import items into the aforementioned folder in:" and select the folder that is listed equally your Outlook Today binder gear up in the dropdown list.
6. Press Finish to consummate the import.
7. Restart Outlook and remove the export.pst file from the Temp directory if desired.

Restore manually

1. Choose: File-> Open-> Outlook Information File…
2. Browse to the location where you've restored the pst file. For instance:
   D:\My Documents\My Outlook\Temp
3. You lot'll now meet an additional set of folders added to your binder list which yous tin can expand. Expand the list and select the Inbox folder.
4. In this binder select the letters you desire to restore to the original Inbox folder.
5. Drag & drib them to the default Inbox folder.
6. Practice the same for the Contacts binder. You might want to fix your view to a list view and so y'all can easily select and motion the items.
   • Outlook 2007 and previous
     View-> Current View-> Phone List
   • Outlook 2010 / 2013 / 2016 / 2019 / 2021 / Office 365
     tab Domicile-> grouping Current View-> List
7. Now that the importing is consummate, right click the pst-file in Outlook added in step two and choose Disconnect.
8. Restart Outlook and remove the consign.pst file from the Temp directory if desired.

Backing up individual items

Sometimes it'due south more user-friendly to backup a single particular. Think about account login data you've received by electronic mail. Backing up unmarried items is very easy just depending on the format that you cull, y'all may not be able to import them dorsum in Outlook anymore.

You can cull File-> Salve every bit… and then choose in which format you lot want to save the bulletin. If you want to be able to open them on just most any organisation, you tin cull the txt or htm format. Choose the msg-format if y'all want to exist able to open up or import them in Outlook again.

To hands save several messages in the Outlook format (msg), you can select those messages and drag & drop them out of Outlook into a File Explorer window. When y'all salvage them in the msg-format, whatsoever attachments that might have been included in the bulletin are saved within the msg-file besides.

To quickly restore saved msg-files to Outlook, you can merely drag & drop them from a File Explorer window back into Outlook.

Tip!
Are you looking for a way to salve your emails as pdf-files?
In Windows 10, you can do this by using the "Microsoft Print to PDF" printer.

For a lot more than flexibility, y'all can also use the Save Equally PDF Add-in past Sperry Software (disbelieve code: BH93RF24 ).

For other alternatives meet: Saving emails equally pdf-files.

Outlook Add-in: Personal Folders Backup
Microsoft'southward Personal Folders Backup add-in is no longer available as all the related Outlook versions take been out of support for quite some fourth dimension at present and the add-in is not compatible with any currently supported version of Outlook.

Outlook Backup Add-In
This free add together-in from Tom Hoffmann offers similar functionality equally the original backup add-in from Microsoft. It is uniform with the 32-fleck and 64-chip of Office 365 (Click to Run), Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013 and Outlook 2010.

Script to schedule your pst-file back-up
I created this script in order to be able to schedule Outlook pst-file backups by using a Scheduled Task in Windows. It volition make certain that Outlook is closed before making a backup so the fill-in doesn't fail. Full instructions to create the Scheduled Task are provided and no coding skills are required to apply this script.

Instantly backup pst-files via a right-click option
This article contains 2 methods to add a backup command to the menu which opens when yous correct-click on a pst-file in File Explorer.

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Source: https://www.howto-outlook.com/howto/backupandrestore.htm

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